The Most Detailed Instructions for Online Birth Registration: A Legal Guide

This guide, provided by NT International Law Firm, outlines the legal basis and clarifies the detailed procedures for online birth registration in Vietnam. Understanding these steps will enable parents and authorized representatives to register children’s births efficiently and conveniently.

The Most Detailed Instructions for Online Birth Registration: A Legal Guide

Legal Basis:

• Law on Civil Status 2014: Defines the authority responsible for birth registration and outlines the general procedures.
  • Article 13: Specifies the People’s Committee (commune, ward, or town level) at the parent’s residence as the competent authority for birth registration.
  • Article 16: Introduces the option of online birth registration.

Where to Register Birth Online:

• National Service Portal (dichvucong.gov.vn): Provides a centralized platform for accessing online public services, including birth registration.
• Provincial Service Portals: Some provinces offer individual online portals for accessing local services, including birth registration.

Procedures for Online Birth Registration:

1. Account Creation and Identity Verification:

• Visit the chosen portal (National or Provincial).
• Register or log in using existing credentials.
• Verify your online identity through available methods.

2. Declaration and Document Submission:

• Complete the online birth registration declaration form.
• Upload scanned copies of required documents:
  • Original birth certificate (or witness confirmation/birth commitment letter if unavailable).
  • Identification documents for parents (passport, CCCD, ID, etc.).
  • Proof of parental residence (household registration book/temporary residence book).
  • Marriage certificate (if applicable).
  • Power of attorney (for authorized birth registration).
• Pay relevant fees (if applicable) through the integrated online payment function.
• Submit the completed application.

3. Dossier Verification and Processing:

• The One-Stop Department civil servant reviews the submitted documents for completeness and validity.
  • If complete and valid, the dossier is transferred to the birth registration officer for processing.
  • If incomplete or invalid, detailed instructions are provided for correction and resubmission.
  • If the dossier cannot be rectified, a written refusal is issued by the Head of the One-Stop Department.

4. Information Verification and Birth Certificate Issuance:

• The civil status officer verifies the information consistency and validity.
  • If additional information is required, the dossier is returned to the One-Stop Department for resubmission (repeating steps 2 or 3).
  • If complete and compliant, the information is recorded in the Birth Registration Book and updated in the registration software and national population database.

5. Birth Certificate Delivery:

• Upon receiving the personal identification number from the national population database, the birth certificate is printed.
• The Chairman of the People’s Committee signs the certificate.
• The One-Stop Department returns the results to the applicant.
• The applicant checks the information, signs the Birth Registration Book, pays any remaining fees (if applicable), and receives the birth certificate.

Note:

• Save the application code for easy status tracking.
• Ensure high-quality scanned copies of documents (both sides).
• Use electronic copies of civil status documents if available.
• Written authorization is not required for grandparents or relatives registering the child’s birth if agreed upon with the parents.

By understanding the legal framework and following the detailed steps outlined in this guide, parents and authorized representatives can confidently navigate the online birth registration process in Vietnam. Remember to choose the appropriate platform, prepare the required documents, and adhere to the specified procedures to ensure a smooth and successful birth registration experience.

NT International Law Firm is Here to Help:

NT International Law Firm has addressed the question of how do online birth registration with ease for your newborn child. If you have any further questions or concerns regarding civil law, please contact our law firm immediately for expert legal advice.

If you require any legal assistance, please feel free to reach out to us via phone at 090 252 4567 or through email: info@ntpartnerlawfirm.com. At NT INTERNATIONAL LAW FIRM, our team is committed to offering you prompt and personalized advice.

You also might be interested in:

• The 2015 Civil Code in English
• The 2014 Law on Civil Status in English