What Are Birth Certificate Extracts And How To Get Them

A birth certificate extract serves as an official document verifying an individual’s birth registration with a competent state agency. This guide clarifies the concept of birth certificate extracts, outlines the procedures for obtaining them, and explores online options available in Vietnam, provided by NT International Law Firm.

What Are Birth Certificate Extracts And How To Get Them

What Are Birth Certificate Extracts And How To Get Them

Legal Basis:

  • Law on Civil Status 2014: Defines birth certificates and regulates issuance of extracts.
    • Article 63: Grants individuals the right to request copies of civil status extracts from the Civil Status Database Management Agency.
    • Article 64, Clause 1: Regulates submitting declarations for requesting extracts.
    • Article 4, Clause 5: Explains the scope of Civil Status Database Management Agencies.

What is a Birth Certificate Extract?

A birth certificate extract is a summary of the information contained in the original birth certificate, issued by a competent state agency upon request. It serves as legal proof of an individual’s birth registration and can be used for various official purposes.

Types of Birth Certificate Extracts:

  • Copy of birth certificate extract issued from the civil status database system: This is the most common type, generated electronically from the central database.
  • Certified copy from the original birth certificate extract: This involves copying the information from the original document and verifying its authenticity.

Who Can Obtain One?

Any individual regardless of their place of residence can request a birth certificate extract. They can submit the request directly or through a representative.

Where to Obtain One?

  • Commune-level People’s Committee: This is the most common and convenient option, especially if you made your first birth certificate there.
  • District-level People’s Committee: Applicable if the commune-level People’s Committee no longer holds your birth registration records.
  • Other agencies authorized by the Law on Civil Status: These include diplomatic missions, consular offices, and other designated authorities.

Procedures:

  1. Prepare the necessary documents:
    • Declaration for issuance of a copy of the civil status extract.
    • Identification documents (passport, ID card, etc.).
    • Authorization document (if applicable).
    • Household registration book (if applicable).
  2. Submit the application:
    • Present the required documents to the designated authority.
    • Pay the processing fee (if applicable).
  3. Verification and issuance:
    • The authority will verify the information and issue the extract.
    • The processing time may vary depending on the authority and availability of records.

Online Extraction in Vietnam:

Some Vietnamese provinces offer online birth certificate extract services. The process typically involves:

  1. Accessing the provincial online public service portal.
  2. Selecting the “Civil Status Extraction” section.
  3. Filling out an online declaration form.
  4. Uploading scanned copies of required documents.
  5. Submitting the request and paying the fee.
  6. Receiving a notification upon completion and collecting the extract from the designated authority.

Benefits of Online Extraction:

  • Convenient and accessible from anywhere.
  • Reduced processing time.
  • Real-time updates on the application status.

Additional Notes:

  • Fees for obtaining birth certificate extracts may vary depending on the authority and location.
  • It is crucial to keep your birth certificate extract safe and secure.
  • In case of loss or damage, you can follow the same procedures to obtain a new extract.

By understanding the legal basis, procedures, and online options available, individuals can efficiently obtain birth certificate extracts in Vietnam. Remember to keep this document readily accessible for future needs.

NT International Law Firm is Here to Help:

NT International Law Firm has addressed the question of what birth certificate extracts are and how to get them. If you have any further questions or concerns regarding civil law, please contact our law firm immediately for expert legal advice.

If you require any legal assistance, please feel free to reach out to us via phone at 090 252 4567 or through email: info@ntpartnerlawfirm.com. At NT INTERNATIONAL LAW FIRM, our team is committed to offering you prompt and personalized advice.

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“The article’s content refers to the regulations that were applicable at the time of its creation and is intended solely for reference purposes. To obtain accurate information, it is advisable to seek the guidance of a consulting lawyer.”

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